Committee

SHCG has an elected committee of 12 trustees. Find out who the current committee are on our Contact Us page.

You can find out more about the committee by viewing the role descriptions below.

If you would be interested in joining our committee, elections take place every year at our annual AGM. Details about nominating yourself to be a trustee are circulated in the preceeding months to all members of SHCG. If you have any questions about the process, please contact the Secretary by emailing enquiryshcg@gmail.com.

Chair

Purpose of the Role

The Chair is the lead member of the Committee.  As such they manage the Group’s strategy, chair the Committee meetings, and keep everyone on the straight and narrow!  They also represent the Committee and the Group as a whole to external organisations.

Key Responsibilities

  • Chairing Committee meetings (4 per year)
  • Preparing for (with Secretary) and chairing AGM (at Conference)
  • Managing Committee business outside of the meetings (e.g. making sure projects are on track)
  • Member of firstBASE steering group
  • Taking the lead in liaising with external organisations (e.g. MDA, Proud Nation, MA), which can include coordinating responses to consultations or developing partnership projects

Other Responsibilities

  • Tends to get involved in Conference organisation
  • Would usually be lead player in any grant applications or partnership projects
  • General support for all other Committee Members

Peak work periods

Fairly steady over the year, with most work in preparation for and immediately after Committee meetings

If involved in Conference, busy May – July, and at Conference itself
Number of hours involved

  • 4 Committee meetings – 4 days (attendance and travel) per year
  • Average 1 hour per week.  However busy periods sometimes involve up to a day a week e.g. compiling consultation responses, meetings with external partners

Chair Elect

Purpose of the Role

Chair Elect is the first year of a three year named post on committee.  Chair Elect spends one year shadowing the Chair before taking over as Chair for two years subsequently.

Depending on experience of SHCG committee, Chair Elect can expect to spend a year familiarising themselves with the details of the Constitution, SHCG’s sub committees, committee activities and other documents.

Person Spec

  • A member of SHCG (individual or institutional). It is not necessary to have served on committee beforehand.
  • A willingness to understand key SHCG documents in detail and be able to refer to them
  • Project and team leadership skills and experience will be useful, but not essential
  • A willingness to travel and advocate for social history when necessary
  • A willingness to be the public face of SHCG for the two years as Chair
  • Able to deputise for the Chair as necessary
  • Able to take on a committee role or project during the first year as necessary

Impact

Chair Elect will shadow committee activities working up to taking over as Chair.  Chair is the lead member of committee and works with the Secretary to set meeting agendas and the direction for the committee, keeping in mind voted-for motions at AGM.

SHCG is a membership body, however, pending charity status requires the membership and the committee to think more broadly around public benefit and demonstrating public benefit.  Chair Elect will eventually be leading on this transition, along with the Secretary, as they take over as Chair.

Support

During the first year, this role will receive the support of the current Chair and Secretary. During the following two years, the post holder can rely on the support of the committee. Past Chairs can be available for advice and support if requested.

Secretary

Purpose of the Role

Providing secretarial support to the Trustees and ensuring that the requirements of the Charity Commission are met (primarily through the keeping and publishing of minutes and the return of the Annual Report and Accounts).

Expect to engage with the work of SHCG and respond to requests for consultation, reading and commenting on proposals from other Trustees.

Person spec

  • A member of SHCG (individual or institutional)
  • Able to attend 3 or 4 Trustee meetings a year (attendance and travel = 1 day)
  • Organised and methodical
  • Attention to detail
  • Good listening  and written communication skills
  • Public speaking (AGM/Elections)

Impact

The Secretary role is to keep SHCG functioning smoothly through the support of other Trustees’ functions.  Key tasks are:

  • Ensuring SHCG acts constitutionally
  • First point of contact for the Charity Commission for England and Wales, Office of the Scottish Charity Regulator and Charity Commission NI
  • Arranging minutes and writing/circulating minutes promptly
  • Maintaining the constitution and organisational documents
  • Managing correspondence including the enquiryshcg@gmail.com email address
  • Annual General Meeting
  • Recruiting for and managing Trustee elections
  • Notice of AGM, Agenda and Minutes

Support

Secretary can expect the support of Chair and Chair Elect and Treasurer.  Past Secretaries can be available for advice and support if requested.

Treasurer

Purpose of the Role

The Treasurer oversees the finances of the Group by processing payments and invoices promptly, and keeping the Group’s accounts.  Tasks include:

  • Keeping the accounts up-to-date using a digital cashbook in the form of spreadsheets
  • Maintaining a paper audit trail for all income and expenditure
  • Keeping the payment and receipt referencing system up-to-date in advance of annual audits
  • Monitoring expenditure and income and conducting monthly bank reconciliations
  • Processing invoices from suppliers
  • Issuing invoices to members for attendance at conference etc.
  • Liaising with Seminar Organisers and Membership Secretary over payments and subscriptions
  • Banking cheques received – although this is being phased out from late 2014
  • Arranging annual Independent Examiner’s Reports to be conducted in advance of AGM – liaising with external accountants
  • Analysing income/ expenditure and recommending increases in subscription levels when necessary
  • Analysing regular expenditure to ensure that suppliers are continuing to offer value for money

Expect to engage with the work of SHCG and respond to requests for consultation, reading and commenting on proposals from other Trustees.

Person spec

  • Be a member of SHCG (individual or institutional) –it is not necessary to have served on committee beforehand
  • Able to attend Trustee meetings 3 or 4 times a year (attendance and travel = 1 day)
  • Organised, with an eye for detail
  • Good communication skills – liaising with all Trustees is essential
  • Able to commit up to one day per week to the role during busy periods
  • Confident with using Microsoft Excel and Word
  • Confident with using online banking systems and online payment systems such as PayPal and EventBrite

Impact

Ensure SHCG reserves and income are used for the benefit of our Membership, including potentially offering a bursary scheme for CPD
Support conference organisers to deliver a value-for-money offer, and increase attendance

Support

  • Drafting of conference costs to be conducted by Conference Organisers – Treasurer to then agree costs and pay balances accordingly
  • Fundraising to ensure everyday costs are covered should membership income decrease
  • Chasing of membership fees by Membership Secretary and promoting BACS and standing order payments –cheques being phased out from late 2014
  • Work with Chair to monitor budgets set and ensure over-spending does not occur

Membership Secretary

Purpose of the Role

  • Processing new memberships and welcoming new members to SHCG
  • Highlighting SHCG membership benefits
  • Maintaining contact with members and delivering their digital format of Newsletters & Journal
  • Passing on payment to SHCG Treasurer
  • Respond to membership queries promptly
  • Ensuring members contact details are up-to-date
  • Removing members who do not pay promptly
  • Support Newsletter Editor & Journal Editor with membership details when required, posting out newsletters, emailing to digital members etc.
  • Support Web Editor with details of membership, the SHCG List

Expect to engage with the work of SHCG and respond to requests for consultation, reading and commenting on proposals from other Trustees.

Person spec

  • A member of SHCG (individual or institutional)
  • Able to attend 3 or 4 Trustee meetings a year (attendance and travel = 1 day)
  • Organised and maintain membership database
  • Able to respond to any membership queries promptly

Impact

The membership secretary role is to keep the membership subscription database up-to-date and to process new memberships.

Support

Membership Secretary will have the support from the SHCG Committee and in particular the Treasurer to ensure an efficient and prompt transfer of payment.

Journal Editor

Purpose of the Role

To commission, produce and publish the annual edition of the SHCG Journal, Social History in Museums. This requires liaising with contributors, collecting articles, editing articles, seeing Journal through printing process and posting it out to the membership.

Expect to engage with the work of SHCG and respond to requests for consultation, reading and comment on proposals from other Trustees.

Person spec

  • A member of SHCG (individual or institutional)
  • Able to attend Trustee meetings 3 or 4 times a year (attendance and travel = 1 day)
  • Organisational skills
  • High level of competence in written English and proof-reading skills
  • Interest in keeping abreast of innovative work being done in sector
  • Attention to detail

Taking on this role could allow someone to develop skills in:

  • Project management
  • Negotiation
  • Budget management

Impact

This role contributes towards the SHCG mission of championing innovation, by procuring and publishing articles on cutting edge museums practice. It also supports inspirational practice in museum and community heritage venues by sourcing and selecting articles which are widely relevant and practically applicable. There is an aspiration to raise the standard of the Journal in order to more fully support these areas of SHCG’s mission.

Support

This role can expect support from the News Editor on liaising with printers and publishers, and co-ordinating the publishing and postage of the Journal with the April edition of the News. It can also expect support from the Membership Secretary on queries regarding which members are entitled to printed and digital copies of the Journal.

News Editor

Purpose of the Role

To be responsible for the publication of SHCG News (issued twice a year - in April and October), which includes:

  • seeking submissions from Trustees, members and non-members (e.g. via the SHCG e-mail list or by approaching potential contributors directly)
  • issuing reminders about the submissions deadline as it approaches and following up on offers of submissions
  • seeking to ensure each Issue has a good mix of topical news items and articles and, where possible, that they relate to important national themes / commemorations, etc.
  • liaising with the Marketing & Fundraising Officer to promote advertising opportunities in the News
  • editing the submissions and seeking suitable images to accompany them
  • working with a designer to create a first draft, which is adjusted and edited as required, to produce a final, print-ready version
  • authorising the designer to issue the magazine artwork to an appointed printer, and to produce an interactive digital version based on the print version
  • posting out print copies to members who require them, as well as to the Agency for the Legal Deposit Libraries and the British Library
  • e-mailing the interactive digital version to all members
  • ensuring that authors complete Article Copyright Agreement forms
  • requesting that the previous Issue is uploaded onto the website.

Expect to engage with the work of SHCG and respond to requests for consultation, reading and commenting on proposals from other Trustees.

Person spec

  • A member of SHCG (individual or institutional)
  • Able to attend 3 or 4 Trustee meetings per year (attendance and travel = 1 day)
  • Commitment and enthusiasm for the role.
  • A proactive approach to seeking submissions which help to support SHCG’s Mission.
  • Accuracy, consistency and attention to detail
  • Project management  and organisational skills
  • Confident in setting deadlines with contributors
  • Able to allocate the necessary resources and time to ensure the News is issued on time
  • A willingness and confidence to take the role and develop it in line with the above requirements.

Impact

The News Editor helps to further SHCG’s Mission – to support practitioners by championing innovation, advocating the value of social history curatorship and supporting inspirational practice in museums and community heritage venues – by being responsible for the publication of up to date news and articles highlighting innovative and inspirational practice in social history curatorship.

Support

The News Editor works closely with the Membership Secretary, to ensure members receive print and digital copies of the News, as applicable to their category and level of membership. The support of the Marketing & Fundraising Officer is also key in promoting advertising opportunities in the News.

Web Editor

Purpose of the Role

The role of the Web editor is to maintain the Social History Curators Group website, manage the group's JISCMAIL email list and engage with members through social media.

Person spec

  • A member of SHCG (individual or institutional)
  • A familiarity with editing websites is an advantage
  • Enthusiasm for social media and for making the most of opportunities to promote the group and its activities
  • Good organisational skills in order to successfully manage a subscription list
  • A creative person who can come up with new and engaging ways to connect to members online
  • Good time management - this role can vary in its intensity, from one hour a week to nearer to three or four at peak times (for example in the run up to our annual conference)

Impact

SHCG relies on its online presence to promote its events and develop our profile. The role of Web Editor is a key part of ensuring the long-term success of the group.

Two key elements of SHCG's work are closely linked to the work of Web Editor: firstBASE, our online social history resource, and the SHCG email list. As part of this role, the editor is responsible for supporting firstBASE duty managers with promotion of new resources and highlighted items to keep the database refreshed and useful. At the same time, the email list has been identified as a core benefit of membership of the group so in this role, you are responsible for maintaining and monitoring it.

Support

When first elected, you will be given training from the outgoing Web Editor to cover all aspects of the role. You will rely on other trustees to provide you with content (e.g. information about conference, seminars, newsletter, etc) to ensure the group's web presence is regularly updated (although this doesn't preclude you from seeking your own content). There is some limited amount of support from our web development company in cases where website issues occur.

Seminar Organiser

Purpose of the Role

To plan, organise and evaluate  a programme of  training events and seminars  (up to three  per year) for both members and non-members.

Seminar topics should be based on feedback from members, by researching  other provision to avoid duplication and establishing a clear need  for the training. The seminar organiser books venues, speakers and catering. They work with the treasurer to take bookings and payments. The organiser will prepare any printed material for the course and send out practical information to delegates such as maps. The organiser will evaluate the seminars, feeding this into the development of future training provision.

Person spec

  • A member of SHCG (individual or institutional)
  • Able to attend Trustee meetings 3 or 4 times a year (attendance and travel = 1 day)
  • Methodical
  • A good networker
  • Good awareness of topical issues in the sector
  • Good communication skills
  • An ability to organise and work to deadlines
  • Project experience will be useful, but not essential
  • A willingness to travel and advocate for social history when necessary

Impact

This role contributes to a core value of the charitable status of SHCG – to advance the education of the public… advancing standards of social history curatorship.  This role is responsible for advertising seminars as widely as possible in order to increase numbers and diversity and insure that seminars are cost neutral.   The role should seek opportunities to work in partnership with other institutions, SSN’s and training providers to share experience and widen the scope of the training we offer.

Support

This role is supported by the Trustees and will work closely alongside the Treasurer in arranging bookings and payments. They also need to arrange for a review, written by a seminar delegate, to be submitted to the News Editor.

Conference Organiser

Purpose of the Role

To organise the annual SHCG conference, in partnership with the other Conference Organiser and in discussion with SHCG trustees. The conference organisers also work with the Trustees to identify and develop a theme and write the call for papers. Organisers book venues, accommodation, speakers, catering and transport. It is a methodical role with a clear path to follow.

Expect to engage with the work of SHCG and respond to requests for consultation, reading and commenting on proposals from other committee members.

Person spec

  • A member of SHCG (individual or institutional)
  • Able to attend Trustee meetings 3 or 4 times a year (attendance and travel = 1 day)
  • Methodical
  • Good communication skills are essential
  • An ability to organise and work to deadlines
  • Project experience will be useful, but not essential
  • A willingness to travel and advocate for social history when necessary

Impact

This role contributes to one of the main core outputs of SHCG. Conference largely covers its own costs, but this role is responsible for advertising conference as widely as possible in order to increase numbers and diversity at conference. Also to develop and increase partnership working across the UK.

Support

This role is supported by the Trustees and will work closely alongside the other Conference Organiser. Other Trustees who have organised conference in the past are also on-hand for advice.

Marketing and Partnerships Officer

General Job Description

Identify opportunities for collaboration with similar organisations to:

  • Raise SHCG’s profile and drive membership
  • Promote and deliver training and workforce development
  • With the support of committee, develop and implement a marketing plan
  • Work with committee members to include marketing in their activities
  • Develop an advertising strategy for SHCG publications
  • Expect to engage with the work of SHCG and respond to requests for consultation, reading and commenting on proposals from other Trustees
  • Expect to engage with the work of SHCG and respond to requests for consultation, reading and commenting on proposals from other Trustees

Person spec

  • A member of SHCG (individual or institutional)
  • Able to attend Trustee meetings 3 or 4 times a year (attendance and travel = 1 day)
  • An interest in marketing and partnership working
  • Commitment and enthusiasm for the role is more important than experience
  • A willingness and confidence to take the role and develop it in line with the above requirements
  • A willingness to remain in the role for 2 years
  • A positive attitude to taking opportunities and realizing possibilities

Impact

SHCG is a charity, and this presents new opportunities for the Group to grow and raise its profile. As part of our work around making SHCG resilient and flexible we have reviewed and developed this role so that SHCG can maximize its public profile and public benefit through effective marketing and partnership working. This role is key to SHCG’s future and as such has significant impact.

Support

This role works in collaboration with the other Trustee roles and will receive support from other Trustees.